Oregon State UniversitySpecial Collections & Archives Research Center
Fans serpentine at halftime of the Civil War football game, 1910.
Fans serpentine at halftime of the Civil War football game, 1910.
Harriets Collection. (Click to enlarge)

Reproduction & Use

The Special Collections & Archives Research Center (SCARC) provides access to reproductions of its content as a means of facilitating research, publication, and scholarly discourse. Creation and use of reproductions made available through self-service copying, duplication by staff or other parties, and online resources including Oregon Digital and Flickr are subject to the guidelines enumerated below.


SCARC provides researchers with digital access copies of materials under the scope of fair use. Any individual or organization conducting or requesting digitization of copyrighted materials is responsible for determining whether the subsequent use of this reproduction falls within the parameters of fair use.

SCARC requires each item or group of items to be reviewed before reproductions can be made and maintains the right to limit or refuse reproduction of material if the act of duplication:

  • Is in violation of restrictions placed by the item’s donor
  • May result in physical damage to the item
  • Cannot be completed due to the item’s physical size or format

Upon approval, researchers may take images using SCARC’s self-service Bookeye scanner or a personal digital camera.

Researchers unable to conduct research on site may request that access scans be created by SCARC staff. Please note that scanning is generally done at the folder level to facilitate use by future researchers. Scanning services are limited to paper records and are dependent on staff availability; turnaround time may exceed two weeks.

SCARC may submit requests for high resolution scans or reproductions of non-paper formats including slides, glass plate negatives, and legacy audio/visual formats to outside vendors for fulfillment. Individuals or organizations requesting reproductions are subject to any fees assessed by that third party and will be notified of the estimated cost prior to duplication.

Researcher access to SCARC audio-visual materials is provided via digital surrogate only. More information about SCARC's policy on access to audio-visual content is available here.

All reproduction requests may be submitted to scarc@oregonstate.edu

Publication, Display, & Distribution

SCARC collections include materials in three broad categories:

  • Items in the public domain – These may be used freely and without restrictions.
  • Items for which the copyright is owned by Oregon State University – Please contact SCARC for permission to use.
  • Items for which the copyright holder is an entity other than Oregon State University – It is the responsibility of the user to determine copyright status and seek permission from the rights owner(s) where appropriate.

If an individual or entity intends to use copyrighted material in excess of fair use as determined by U.S. copyright law (title 17, United States Code), it is incumbent upon the user(s) to seek permission from the copyright holder(s) prior to use. Failure to do so may constitute copyright infringement.

SCARC does not assess fees for use of any materials in its holdings or require users to receive permission from SCARC to publish, display or distribute materials whose copyright is held by an entity other than Oregon State University. However, SCARC asks that users seeking to publish, display, or distribute any item from the SCARC holdings notify SCARC using the Notification of Use form. This enables SCARC to collect data necessary for enhancing user access.

SCARC also asks that users accurately attribute the item in a caption, citation, or other appropriate format to the Oregon State University Libraries Special Collections & Archives Research Center. The preferred attribution is “From the [Collection Name], OSU Libraries Special Collections & Archives Research Center.” Guidelines for attribution can also be found on the Notification of Use form.

SCARC can be contacted by email at scarc@oregonstate.edu or by phone at (541) 737-2075.

Reproduction Fees

The Special Collections & Archives Research Center provides free access scanning service for off-site researchers. This service is limited to requests no larger than fifty pages of textual material. Access scans are defined by SCARC as 150-dpi images scanned to PDF.

Scanning requests beyond fifty pages are subject to the fee schedule itemized below. So too are scanning orders that do not fit within the parameters defined here as access scanning. Very large scanning orders may be referred to third-party vendors, in consultation with the patron.


150 dpi jpg scan to PDF: $0.25/image
150 dpi tif scan: $1.00/image
300 dpi tif scan: $1.50/image
600 dpi tif scan: $2.00/image
900 dpi tif scan: $2.50/image
1200+ dpi tif scan: $3.50/image

Duplication of Film/Video/Sound

Detailed estimates for reproduction of moving images (videotapes or motion picture films) are provided on a case-by-case basis. The approximate costs for these services are:

Duplication of cd/dvd: $6.00/disk
Duplication of VHS and audiocassette tapes, MiniDV, DVPRO and DVCAM: $31.00/hour (1 hour minimum charge), plus a $13.00 handling fee for each order
Duplication of Other Legacy Media: Users requesting access to legacy material for which a digital file has not yet been made should be prepared to meet costs involved in the making of preservation masters for SCARC in order to obtain the copies they are requesting. These costs are assessed on a case-by-case basis. A SCARC staff member will work on providing you with a quote after your request for duplication has been made. In most cases, the timeframe for duplication of film, video or sound media will be contingent upon capacity within the OSULP Digital Production Unit.


SCARC is able to process payments made via check. Please contact us for further details.

Reproduction & Use Quick Links