Microbiology Department moving from Agriculture Hall, 1970. The department moved to new quarters in Nash Hall designed specifically for microbiological work. Because Agriculture Hall had no elevator, cranes were used to lift the moving vans to the building's upper floors, where equipment and supplies were loaded onto the vans. [OSU Archives P3:4365.]
For more information about how to contact the OSU Archives, please visit our Location, Hours, & Staff Information page.
All OSU offices and departments generate or have permanent records that at some point may be eligible for transfer to the University Archives. The Archives encourages transfer of inactive permanent records. These are records for which your office is the holder of the record copy and which have a permanent retention according to the General Records Retention Schedule. The most common permanent records include (but are not limited to):
In most cases, records should be transferred to the Archives when they are no longer used in the everyday operation of the office and are referred to less than once a year. Specific instructions for transferring certain records to the University Archives after a certain number of years are given in the General Records Retention Schedule. Offices are encouraged to transfer permanent records to the Archives yearly when filing systems for the new year (academic, fiscal, or calendar) are established.
Inactive permanent records should be transferred to the University Archives for the following reasons:
When you have records to transfer to the University Archives, please contact the Archives staff. Staff members will discuss with you the type and amount of records to be transferred, arrange for physically moving the records from your office to the Archives, and complete an Archives Transmittal Form. The Transmittal Form is used to list the records series being transferred and and to transfer legal custody from the originating office to the Archives.
It may be appropriate for the Archives staff to visit your office to look at the records or arrangements for transfer may be made by telephone. Upon request, the Archives will provide boxes for the records to be transferred.
When boxing records, place the records and their original file folders in the boxes in the same order in which they were maintained in your filing system. Transfer the file folders to the Archives with the records. If you would like to keep the original folders for your filing system, please contact the Archives before you remove the records so that temporary folders can be provided. Contact the Archives staff to make arrangements for pick-up of materials to be transferred.
After records are received in the University Archives, they will be processed following professional archival standards and procedures. Every effort is made during processing to maintain the integrity of the records as a group, while at the same time making them useable to researchers and preserving them from long- and short-term deterioration. The processing steps will include:
The Archives also accepts additions to its collections from individuals and organizations, especially unpublished personal papers and organizational records such as correspondence, diaries, photographs, scrapbooks, and research files that complement official records created by OSU. Donation guidelines and forms for transferring legal custody are available from the Archives.