Grade Reports for Alice Biddle, April and May 1870. Alice Biddle was a member of the Corvallis College Class of 1870, OSU's first graduating class. Many types of student information, including grades, are confidential under state and federal records laws and are exempt from disclosure. [OSU Archives MC-Report Cards.]
For more information about how to contact the OSU Archives, please visit our Location, Hours, & Staff Information page.
Although state records law guarantees citizens rights to public records, state and federal statutes and regulations affect the public's access to certain types of records.
Oregon Revised Statutes (ORS) 192.501 and 192.502 generally exempt from disclosure several categories of records. Those exemptions that pertain to higher education may include tests and examination materials, archeological site and object information, personnel discipline actions, threatened or endangered species information, faculty research, personal privacy information, employee or volunteer addresses and telephone numbers contained in personnel records, workers compensation claim records, and library circulation records.
Oregon Higher Education Law, ORS 351.065, generally restricts access to personnel records maintained by institutions within the Oregon University System for twenty five years. It also guarantees an employee's right to his or her personnel records. Oregon Administrative Rule (OAR) 580-022-0090 prescribes employee information that may be disclosed without the consent of the employee. This information includes:
The Federal Educational Rights and Privacy Act of 1974 (FERPA) and its Oregon equivalent, ORS 351.070(4)(e) restricts public access to most student records and information without consent of the student. However, University officials who have a demonstrated need to know as part of their official duties may have access to relevant student records.
"Directory" information may be released without a student's consent. OAR 576-020-0010 defines OSU directory information to include:
Students may request in writing to the Registrar's Office that all directory information be kept confidential. The restriction remains in effect until revoked by the student even if the student leaves the University or graduates.
Records access and information disclosure are very complex issues. Consequently, this section should not be considered legal advice. When questions arise, there are several sources of guidance: